Position: Part-time Admin Assistant
Whole Connection is looking for Admin Assistant to help with the growing need for our community based counseling clinic. Because of the recent growth we are focusing on bringing in support for the Executive Director.
This position is comprised of several different roles and a variety of responsibilities. It will be fast paced at times and will allow for engagement across the Whole Connection team.
The main responsibilities will be around intakes and billing (see details below), but there will also be responsibilities around events, trainings, office scheduling, outreach, and marketing.
Intake coordination is an important part of the Whole Connection process and will therefore be a crucial role for the new Admin Assistant. In this role you will make calls to potential and new clients, help review intakes, record information into our client tracking system, and monitor new client status as they move through the full intake process with their newly assigned therapist.
Billing coordination, another critical role, entails billing for client sessions, tracking claims, and inputting information as needed. Billing occurs twice monthly.
This position will report directly to the Executive Director and there will be a combination of collaborative side-by-side work as well as self-directed solo work. Work will range from 10-15 hours per week with room to increase hours as we grow.
Required weekly meetings are on Wednesdays at 1pm
Maintain daily connection as intake coordinator
Billing every other week and keeping track of information
Supporting monthly trainings through coordination, setup, and clean-up
Helping track filing and entering content into the client management system
Supporting the Marketing Specialist as needed
Basic training on billing, phone screens with potential clients, and intakes
Bachelor's Degree in Business, Psychology, Social Work, or a related field
Experience with information systems
Good people skills
Prior work in administration roles or front desk experience
Experience working with people in difficult situations (possibly crisis)
Process of Applying:
If you are interested please provide a resume, letter of intent, and at least one work reference via email at email@example.com. We will reach out to qualified candidates within one to two weeks of receiving your resume. Next steps, after we contact you, will be to complete an employment application, complete an interview with the Executive Director, and complete a final interview with the entire team. If the job is posted it is still open. Please do not contact us outside of the process outlined above.
We look forward to talking with you soon about your interest in working with us here at Whole Connection.